Contact Management Custom View

The Flexmls Contact Management screen can now be customized to make a more valuable overview of your contacts.

The new columns: E-mail Activity, Date Created and Last Modified can now be added to make the report better. Here’s how:

1. On the Contact Management screen, click Advanced.

2. Click Customize Contact List.

3. Select the columns you want displayed on the Contact Management screen by clicking the green plus arrows. The E-mail Activity, Date Created and Last Modified are new. Don’t forget to click Save Changes when you are done.

E-mail Activity (SV/M/V) Explained:
SV stands for Subscription Views from subscription emails, M stands for manual emails sent and V is the number of manual email views for each contact.

Flexmls Email Opt-In Update

New: When a contact clicks on a view listing(s)/search/CMA link from a manual email, that contact is then opted-in to receive subscriptions. 

Before, the only way to opt-in contacts for subscriptions was via the Flexmls invitation email that could only be re-sent once. Now, you can encourage your contacts to opt-in by sending them a manual email of listings. Make sure to add your prospect in Contact Management prior to using this feature.

opt-in email text

In addition, if Send a Copy to Me is selected on a manual email, it will now include a link back to the private version view in your copy of the email.

private link screenshot


Mobile Flexmls Portal Changes

Flexmls Mobile, not to be confused with the desktop or native app versions, has undergone a few updates to improve the user/portal experience. Here are some of the cooler changes to the mobile portal:

Portal Landing Page 
When a client doesn’t enter the mobile portal through a subscription, the Home tab is now the default landing page a portal user sees.

Flexmls Mobile Agent Landing Screen

Portal View: Map
The List/Map toggles at the bottom of the screen allow for easier navigation on the map screen. There is also a feature where clients can draw on the map to limit the search.

Flexmls Mobile Draw

Portal View: List
The new list view has a better layout, a bigger display picture and is easier to use when sorting. The overall look and experience is more in-line with what clients expect from other third party portals.


Don’t use Flexmls Mobile? Similar changes to desktop and native app portals are coming in the next few months.

Syndication Change for Zillow and Trulia

Staring at choices making decisions

The syndication options Zillow and Trulia will now be combined and renamed as “Zillow Group” in the Flexmls export/syndication options.

The setting to send listings to Zillow, Trulia or both will now be found under one option in Flexmls. Zillow’s syndication policy has changed to no longer support two separate feeds to distinguish between Trulia.com and Zillow.com through Flexmls. This means that now, instead of selecting Zillow and/or Trulia to send your listings, there is one option for both called Zillow Group.

Before and After:


Do I Need to Do Anything?

• If you had Zillow and Trulia selected for your listing, nothing is required from you.
• If you had Zillow selected but not Trulia, the listing will be automatically enrolled as Zillow Group and begin syndicating out to both Zillow and Trulia.
• If you had Trulia selected but not Zillow, you will need to manually select Zillow Group and the listing will be sent out to both Zillow and Trulia.

To adjust your settings, see the Export tab on each listing from the Change screen.

Zillow Group may not be an available option as this option is a broker-level decision.

MLSSAZ (TARMLS) / ARMLS Data Share Ending

MLSSA (TARMLS) building

The MLS of Southern Arizona (MLSSAZ), formerly known as TARMLS, has given notice to ARMLS® that the data share agreement between both parties will end on August 8, 2016. Due to their future technology plans, MLSSAZ needs to remove their feed from ARMLS search options.

ARMLS Subscribers will no longer be able to search TARMLS/MLSSAZ listings from Flexmls and conversely, TARMLS/MLSSAZ users will no longer be able to search ARMLS listings.

Flexmls Association screenshot

The data share only consisted of publicly available fields, therefore Subscribers wishing to view listings in the Tucson/Southern Arizona areas can visit MLSSAZ.com. The possibility of a data share agreement in the future will remain open after MLSSAZ completes its technology upgrade.

3 New MLS Fields

We’ve made some improvements to the MLS by adding 3 new fields. These updates can make searching and communicating with other Subscribers easier and more effective.

1. Use ShowingTime added to Showing Instructions


Use ShowingTime can be set in Show Instructions – DND2 if you wish to require ShowingTime be used to schedule showings.

2. FIRPTA may apply added to Special Listing Conditions


FIRPTA may apply can now be disclosed and searched in Special Listing Conditions.

3. Garage dimensions and Basement dimensions 


Garage dimensions and Basement dimensions can now be entered and are displayed on the detail report.


New Portal Preferences


You can now choose what happens after a client clicks a listing link from an auto email. Previously, all clients were taken to the News Feed. Now, you can choose from three destinations:

News Feed (the default)
Links will open in the client’s news feed showing the selected listing and up to 200 of the most recent listings the client has received from their subscriptions.

Emailed Listings
Links will open showing only the listings from that email with the clicked listing selected.

Saved Searches
Links will open to the selected listings within the saved search that generated the email.

This setting can be applied for all clients:

Or on a per-client basis:

If you are happy with the current default (News Feed), nothing has changed for you.

The Sweet Spot: Improved Map Overlays

Multiple Map Overlays Improved With Better Logic

Flexmls has undergone a major improvement when using multiple saved map overlays in the same map search. Previously, only listings found in the overlapping areas were displayed. Now, the search looks for results in any of the overlays.


This is not to be confused with map shapes that already worked in this manner. Being able to re-use and combine multiple map overlays in the same search is powerful. For example, it’s often better to draw subdivisons than use the Subdivision field:

Sun City


Updates to the Listing Rules and Policies

We’ve had some recent changes to the listing rules and policies. While most of the new updates are pretty innocuous, there is a major rule change you should review.

Photos / Media
Previously, photos were restricted to the property, either the view from the property or the property itself. Now, photos can be used to express additional benefits of the property or lifestyle amenities.

blog Rules

Other Updates 
In addition to a new photo policy, we’ve fixed typos, formally added CCBS to existing documents, added pending status to the IDX dataset and cleaned up definitions per NAR.

Redline Documents
To see all changes verbatim, we have drafting documents that show where changes have been made. Please note that these documents are the rough drafts, the final official documents can be found on the ARMLS.com/Rules.





Flexmls Portal Changes 2016 Explained

The MLS has undergone a few changes this year. To make it easier, we’ve summed up some of the biggest (and most beneficial) changes in a quick video tutorial. Now, both you and your clients can edit their user name (email address), password and change their dashboards. You can also see a client-eye-view of changes to the subscriptions and portal pages. Note: click the full screen icon on the video player to make the video bigger.

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