Posts by: ARMLS

Data Integrity Form & Notices Changes

Tell a friend, there are some new changes happening with the Data Integrity report form and notices:

New Form
If you’ve reported an error today, you’ll notice the form now opens in a new window and has a different appearance as we’ve upgraded our systems. The Monsoon tax system also now has a form to report data errors as well.

New Emails
The appearance, subject lines and email address used to send data integrity notices will soon also be changing. Subscribers will benefit from emails that are mobile optimized and easier to understand. The new email address to white-list is: A sample of the new courtesy notice design is below:


These new changes will ensure a better user experience for our Subscribers and better data.

Exterior Stories & Interior Levels

Two required fields often give Subscribers trouble, Exterior Stories & Interior Levels:


Exterior Stories = 6
The Exterior Stories field under General Property Description should include the entire building the unit resides.

Interior Levels = 2
the Interior Levels field reflects the number of stories of the unit itself, not of all units.

Find The Map Code Grid Faster

The Map Code/Grid field is required when entering a listing in flexmls. Many use the ARMLS Grid Map Foldout on but there is a quicker way to look up the Map Code/Grid.

From a Map Search – use the Locate Pin, type the address and then click Locate. Select “Use This Location” from the white map bubble.

In the Overlays menu in the top right of the screen, select Map Grid. You will then need to zoom out to see the map grid boundaries. The red letter/number combination is the Map Code Grid needed in flexmls. See the image below.

The Top 10 Violations of 2014


With 2014 complete, it’s time for our Top 10 MLS Violations of 2014. In 2014, the Data Integrity department addressed 18,322 violations. See the 2013 and 2012 lists. You can read up on each rule on this page:

Rank Violation Name Violation Type
1 Self Reported Non-Penalty
2 Access Codes Found in Wrong Field* Penalty
3 No Exterior Photo of the Front of Dwelling* Penalty
4 Contact Info in a Photo Penalty
5 Contact Information in a Public Field Penalty
6 Open House /  Showing info in Public Field Penalty
7 Sold/Leased Price Incorrect Penalty
8 Dwelling Type Incorrect Non-Penalty
9  Special Listing Conditions Non-Penalty
10 Incorrect in Closed Status (False Sale) Penalty
* These violations are system detected  by our monitoring compliance software.

Realist Tax System Ending


On the morning of January 14, those who have Realist set as their default tax provider will be switched to Monsoon. Realist users may switch back to Realist temporarily or access Realist from the Taxes menu until January 28, when Realist will be removed permanently. Realist users should consider switching immediately instead of waiting until Realist is unavailable.

To make the switch easier, there are several resources:

How to switch your default tax system

Monsoon Training Classes, Videos and Webinars

Brokers – Tax system office visits are available

UCB Listing Checker Tool


Are you using UCB, Under-Contract Backups, correctly? We’ve created a tool to help you determine if you should put your listings in Pending or UCB. The rule in question is 10.8 in the ARMLS Rules & Regs. Simply answer these four Yes or No questions:

‘Tis Not The Season for Sharing MLS Credentials

flexmls mobile login screen

Being kind is one thing but sharing your MLS login credentials or lockbox key could result in large fines. This is your annual reminder not to share access. Rule 7.2 says:

“Subscribers may not share their access credentials with anyone, whether the other party is another Subscriber or non-Subscriber. Further Subscribers may not share access to the system by allowing anyone else to participate in an online access session using their access credentials, whether or not the actual credentials were disclosed or shared.” Read the full rule for more details here.

Rule 13.3 goes into detail on sharing lockbox keys:

“When a Lockbox key is assigned to a Subscriber or Affiliate, that key is for the Subscriber’s or Affiliate’s own use. A Subscriber or Affiliate is not permitted to allow any other person to use his/her assigned key, nor shall a Subscriber or Affiliate use another Subscriber’s or Affiliate’s key. In addition, the personal identification number that is required to operate the key is not to be disclosed to any other person and is not to be written on the key or written on any paper or document that is stored with or near the key. Furthermore, a Lockbox Key may only be used to the extent of its assigned privilege authorized by the Subscriber’s or Affiliate’s Association.”

In short, don’t share your MLS access or key with your clients, neighbors, the public, other Subscribers or even your spouse / significant other. The fines for sharing your login credentials or lockbox key range from $500 – $15,000. See the Penalty Policy or Subscriber Agreement for fine information.

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